A secure data room is a digital space that is secured with advanced security systems that are used to store and sharing confidential documents during sensitive transactions such as M&A or due diligence. Secure data rooms are utilized by a variety of organizations across industries to ensure compliance and safeguard sensitive information against cyber attacks and other threats.
Typically a secure data room will have two-factor authentication, the ability to identify the IP address, device, and location users are logging into from, and the capacity to establish granular permissions on the types of documents and activities that each user can do. Some of the most advanced secure data room software solutions allow you to limit access to certain files using the unique link or password. This may hinder users from sharing files that they have been able to access.
Another security feature that is important is encryption in transit and at rest. This ensures that even in the event that the server hosting data is compromised, accessed data won’t be readable by any unauthorized parties. Virtual datarooms may also employ a zero-trust private content network in order to provide this protection to workloads and applications. This assures that even the most sensitive of information is secure regardless of whether it’s on devices, emails, managed file transfers, APIs or web forms.
In addition, a lot of secure data room providers let you add digital watermarks to your documents. they appear on PDF documents when viewed online but can be easily removed using a simple program such as Adobe Acrobat. Watermarks can be helpful to determine if the file you downloaded is an original copy.